Extenuating Circumstances/Extension Request Form
A standard form has been developed which students should complete when reporting extenuating circumstances or requesting an extension and return to their School. This should be completed in conjunction with the guidance leaflet for students which can be accessed on this page. Please click on the one of the links below to access the form in either English or Welsh:
Requesting an Extension or Reporting Extenuating Circumstances Form
Ffurflen Gais i Ofyn am Estyniad neu Hysbysu am Amgylchiadau Esgusodol
Information for Students on the process for reporting Extenuating Circumstances
The University recognises that, as a student, you may occasionally experience personal circumstances, such as illness, bereavement, etc., which can seriously disrupt your ability to study and/or affect your performance in an Assessment or Examination. We refer to these as Extenuating Circumstances.
The University defines Extenuating Circumstances as those circumstances which:
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have prevented you from performing at your usual level in an Assessment or Examination; and
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are severe and exceptional; and
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are unforeseen or unavoidable; and
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are close in time to the affected Assessment or Examination.
The University has a number of options to support students who are experiencing Extenuating Circumstances and this form can be used for both the following purposes:
i. Application for an Extension
If you are not able to meet a set deadline for an individual Assessment because of your Extenuating Circumstances. Applications for extensions need to be made to your School in advance of the scheduled submission date.
ii. Reporting of Extenuating Circumstances to the Examining Board
If you believe that your performance in an Assessment has been affected adversely by your Extenuating Circumstances, and no other adjustments have been made (e.g. an extension), it is important that you make this known as soon as the circumstances arise, and, where possible, before the Assessment task.
If, for any reason, you do not report your circumstances at the time they happen, make sure that you report them by the deadline provided by your School in your Programme Handbook and BEFORE your Examining Board meets. – if you are not able to meet a set deadline for an individual Assessment because of your Extenuating Circumstances. Applications for extensions need to be made to your School in advance of the scheduled submission date by completing this form.
All applications for an extension or reporting of Extenuating Circumstances to an Examining Board must be supported by written evidence (such evidence may include: medical/health certificate which confirms illness for a defined period; a photocopy of a death certificate; letter of support/explanation from a support service at the University (if you are currently, or have been accessing the service) or a letter of support/explanation from a third party).
Guidance on submitting Extenuating Circumstances
A guidance leaflet for students has also been developed with further information on the process for reporting extenuating circumstances and can be accessed here.
The Students’ Union Student Advice and Representation Centre can offer independent advice to on extenuating circumstances.
The current Senate Regulations for undergraduate and postgraduate taught students on extenuating circumstances, under Section 11, can also be accessed here.